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Calian is a publicly traded company that keeps the world moving forward. We inspire confidence in our customers’ ability to communicate, innovate, learn, and lead safe and healthy lives. This confidence is achieved through synchronized efforts across our organization to provide our customers with solutions in Advanced Technologies, Health, Learning, and IT & Cyber Solutions. The Request for Proposals (RFP) Sourcing Specialist role is part of our corporate team and will work closely with all internal clients who support these Business Units.

Calian is a technology company with an aggressive growth agenda based on our ability to solve significant and complex problems for our customers. As an RFP Sourcing Specialist, you will be supporting Calian’s Business Units and contributing to achieve those growth targets. Your work will help customers identify and confront the issues that stand in the way of better health, communications, learning and security. Join a motivated and innovative team where you can make a difference!

About the role:

As an RFP Sourcing Specialist, the main part of your role is to partner with key members of each Business Unit to understand their interests, source for new RFPs as well as track and distribute the sales opportunities from Public and Private Sector sites. You will also maintain registration and site memberships, databases, reporting and opportunity submissions. You will need to build strong relationships with our Business Units, have strong communication skills, excellent time management and a great sense in prioritizing tasks. You will also need to be curious and resourceful. Being highly comfortable with Microsoft suite, as well as prior experience with platforms and knowledge of various procurement sites such as Ariba and Buy & Sell, will also help you in this role.

What we offer:

  • Company benefits starting on your first day

  • Generous vacation package

  • Paid shutdown period in December

  • Paid volunteer day

  • Work-life balance

  • Stock purchase plan

  • And according to our CEO… “A freaking awesome team!”

Your Day-to-Day Responsibilities:

  • Coordinate all the collection of submissions for bids submitted directly from all Business Units, update win/loss reports, copy and file the submissions

  • Monitoring procurement sites such as Ariba, Buy & Sell, Merx, Biddingo, etc. for opportunities

  • Distribution of the opportunities via daily communications to the Business Units

  • Ordering/downloading and distribution of RFP documentation and associated amendments using Calian's proprietary database

  • Monitor email in-box and ensure distribution of information contained therein

  • Maintain access to Information by tracking requests, status and generating reports

  • Collaborate with Contract Administration to align proposal responses with contracts

  • General Administrative duties including but not limited to, filing, archiving, report maintenance, etc.

  • Provide back-up to other team members as needed

  • Other related duties as required

The Skills and Experience You Have:

  • Post-secondary education or equivalent experience

  • 2+ years of experience performing administrative duties

  • Must be fluent in MS Office (Word, Excel, Outlook etc.)

  • Excellent organizational skills with strong attention to detail

  • Proven ability to work within a team environment

  • Strong interpersonal skills

  • Ability to work independently, while prioritizing and managing own schedule to meet deadlines

  • Strong work ethic and positive attitude

  • Flexibility to work overtime

  • Experience with MS Teams, PowerBI and SharePoint would be an asset

Submit Your Resume

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